Vacancy: Finance Officer/Administrator

News

Notification of Vacancy 

Finance Officer/Administrator position, 

Los Angeles Consulate General of Ireland  

The mission of the Department of Foreign Affairs is to promote and protect abroad the values, interests and economic wellbeing of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad. 

The Consulate is seeking to recruit a resourceful, proactive and flexible individual with previous experience in a similar environment to fill the position of Finance Officer/Administrator in the Consulate on a 24-month contract.

Finance Officer/Administrator - Position Details 

• This is a full-time position.
• Monday to Friday, 40 hours per week, with standard office hours from 8:30am to 4:30pm.
• The gross  annual salary for this role is $57,695, with annual increments.
• Annual Leave entitlement to 20 days’, plus public holidays.
• A contribution towards the cost of private medical insurance will be offered to any locally employed employee in the Consulate. 
• In response to the ongoing COVID-19 pandemic, the successful candidate will work remotely from home initially, returning on a full-time basis to the office, once it is safe to do so. 

Main responsibilities: 

This key role will involve, amongst other functions: 

• Preparation of the monthly Consulate General accounts;
• Preparation of the Mission’s budget and pre-budget submissions;
• Accounts system (SUN) administration in consultation with diplomatic staff;
• Payment of invoices and liaison with service providers;
• Administration of Chancery (Consulate office);
• Overseeing Chancery general maintenance, including communication with landlord and service providers re (small) repairs, services charges, utilities, maintenance etc.;
• Management of Mission supplies;
• Consular services including dealing with public enquiries as required;
• Liaison with HQ on telecommunication/server updates/problems and ICT equipment (including seeking sanctions); and
• Executing other administrative tasks including procurement as required from time to time by the diplomatic staff. 

Essential Requirements Candidate must be able to demonstrate: 

• Minimum 2 years relevant experience especially in the area of book-keeping and accounts;
• Good numerical skills
• The candidate must provide evidence of flexibility, efficiency and effectiveness showing strong organizational skills, attention to detail, an effective communicator, able to work under pressure and to manage multiple tasks;
• The candidate should provide examples of being solutions-oriented, and committed to delivering results, including by adapting approach if necessary;
• The candidate must demonstrate using examples, their working knowledge of Microsoft Office Suite (Outlook, Word, Excel);
• All applicants must have a permanent legal right to reside and work in the USA (US passport/ US birth certificate/ US naturalization/ valid Green Card) prior to application. As a US citizen/resident, you are personally subject to US social security and self-employment taxes while employed at the Consulate General of Ireland, Los Angeles. 

Desirable Skills and Experience: 

• The successful applicant will work alongside other local employees of the Consulate, and will report directly to the diplomatic staff in the Consulate.  Previous experience in a diplomatic mission and knowledge of Ireland are desirable.  

Security Clearance for Local Staff  

Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again

Please note that canvassing will disqualify applicants. 

By submitting information electronically, parties accept that data may not be fully secure. Any personal information submitted to us will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts. The Consulate General of Ireland is an equal opportunities employer. 

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